AGENDA
BOARD OF SELECTMEN
MONDAY, JANUARY 23, 2012
6:30 p.m. - Convene Meeting – Conference Room 1 – Mashpee Town Hall
PLEDGE OF ALLEGIANCE
MINUTES
Approval of the following:
Monday, January 9, 2012 Regular Session
APPOINTMENTS & HEARINGS
6:30 Public Comment
COMMUNICATIONS & CORRESPONDENCE
OLD BUSINESS
NEW BUSINESS
- Application for Permit – One-Day All Alcohol License – Mashpee Board of Library Trustees
- Application for Use of Facilities – Youth Rowing Regatta – Johns Pond
- Recommendation for Appointment – Affordable Housing Committee
- Execution of Presidential Primary Warrant
- Review & Execution of Betterment Assessment – Bayshore Drive/ Brookside Circle
- Review & Execution of Betterment Assessment – Quashnet Valley Estates
- Request for Reserve Fund Transfer – Finance Committee
- Discussion re: Memorandum of Agreement for Maintenance & Repair of School Buildings & Grounds
ADDITIONAL TOPICS
(This space is reserved for topics that the Chairman did not reasonably anticipate would be discussed)
LIAISON REPORTS
EXECUTIVE SESSION
- Contract Negotiations– Firefighters, IAFF Local 2519
Board of Selectmen
Minutes
January 23, 2012
Present: Selectman Taylor, Selectman Richardson, Selectman Sherman,
Selectman Cahalane, Selectman O’Hara
Town Manager Joyce Mason
Assistant Town Manager Tom Mayo
Meeting Called to Order by Chairman Taylor at 6:30 p.m.
Town Hall, Conference Room #1
MINUTES:
Monday, January 9, 2012 Regular Session:
Motion made by Selectman Cahalane to approve the Regular Session minutes of Monday, January 9, 2012 as presented.
Motion seconded by Selectman Richardson.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
APPOINTMENTS & HEARINGS:
Public Comment:
William O’Brien was before the Board to express appreciation to Richard Cook’s shellfish project to remove contaminants from Popponesset Bay. On another matter, Mr. O’Brien indicated he is highly supportive of the proposed Veteran’s Center to be located at the former Doreen Grace Brain Center in New Seabury.
NEW BUSINESS:
Application for Permit – One-Day All Alcohol License – Mashpee Board of Library Trustees:
With regards to the application received from the Mashpee Library Board of Trustees dated January 9, 2012 to hold a fundraiser dinner/dance event on February 24th at the Christ the King function hall, the Selectmen held the matter for the next scheduled meeting to further review questions with the applicant pertaining to the one-day liquor license application.
NEW BUSINESS:
Application for use of Facilities – Youth Rowing Regatta – Johns Pond:
Penny Blackwell of the Cape Cod Rowing organization was in attendance to request the Board of Selectmen approve their application for the Use of Town Facilities to hold the annual Youth Rowing Regatta on May 5, 2012 for the set-up and on May 6, 2012 for the race event.
It is the 5th year of the Cape Cod Youth Rowing Regatta scheduled to be held on Johns Pond on Saturday, May 6, 2012 from 12:00 p.m. to 5:00 p.m. Approximately 100 participants are anticipated to attend.
Motion made by Selectman Cahalane to approve the application of Cape Cod Rowing for a Youth Rowing Regatta as referenced.
Motion seconded by Selectman Richardson.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
NEW BUSINESS:
Recommendation for Appointment – Affordable Housing Committee:
The Selectmen were in receipt of a letter of interest from Allan Isbitz dated January 4, 2012 to serve on the Affordable Housing Committee to fill the present vacancy. His appointment was recommended by the Affordable Housing Committee.
Due to scheduling conflicts, Mr. Isbitz was unavailable to attend the Selectmen’s Meeting. Selectman Sherman, liaison to the Affordable Housing Committee highly recommended the appointment of this well-qualified candidate. It was noted that Mr. Isbitz has been professionally involved in affordable housing for over 30 years.
Motion made by Selectman Sherman to appoint Allan Isbitz to the Affordable Housing Committee.
Motion seconded by Selectman Richardson.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Execution of Presidential Primary Warrant:
The Board of Selectmen reviewed the Presidential Primary Warrant, a State Election to be held on Tuesday, March 6, 2012. In accordance with posting requirements, the Warrant must be posted by February 3, 2012.
Motion made by Selectman Cahalane to execute the Presidential Primary Warrant of March 6, 2012 as written.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
NEW BUSINESS:
Review & Execution of Betterment Assessment – Bayshore Drive/Brookside Circle:
The Board of Selectmen reviewed the Order of Betterment Assessments for construction improvements to Bayshore Drive and Brookside Circle. Said road improvements cost $112,632.48. The cost to be borne by each property owner is $2,346.51. The Order of Taking was approved by a vote of Town Meeting on October 18, 2010.
Motion made by Selectman Richardson to execute the Order of Betterment Assessments for Bayshore Drive and Brookside Circle as presented.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Review & Execution of Betterment Assessment – Quashnet Valley Estates:
Acting under Article 20 of the Warrant of May 3, 2012, the Board of Selectmen voted on the betterment assessment of Quashnet Valley Estates. It was disclosed that said road improvements cost $245,169.10. The assessment to the individual property owners is $2,291.30.
Motion made by Selectman Richardson to execute the Order of Betterment Assessments for Quashnet Valley Estates to include; Snead Drive, Miller Circle, Nelson Circle, Hogan Drive, Great Hay Road, Player Circle and Palmer Road.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
NEW BUSINESS:
Request for Reserve Fund Transfer – Finance Committee:
The Board of Selectmen reviewed the request of the Finance Committee for a Reserve Fund Transfer of $8,000 to the Finance Committee Expense Account for the printing and mailing of the May 2012 Town Meeting Warrant. It was noted the Town Manager intends to increase the Finance Committee budget in FY13 to alleviate the shortfall.
Motion made by Selectman Cahalane to ratify the Reserve Fund Transfer of $8,000 to the Finance Committee Expense Account as referenced.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Discussion re: Memorandum of Agreement for Maintenance & Repair of School Buildings and Grounds:
Under the mandates of the Town Charter, the Department of Public Works is responsible for the maintenance and repair of all Town buildings and grounds under the supervision of the Town Manager.
In October of 2008, a Memorandum of Understanding (MOU) relative to the maintenance and repair of Mashpee School buildings and grounds was negotiated between Town and School officials and developed in joint collaboration with representing attorneys. However, the document was not executed by all parties.
Currently, the School Department has an interest in obtaining an expert in negotiations to further review the MOU with Town officials. Due to the lack of communication with the School Department, it was unclear as to the reasoning for mediation as it relates to the components of the MOU that would require this type of service. It was disclosed the prior School Administration previously agreed to the MOU in principal, but for an unknown reason did not execute the document.
In dealing with matters that involve the schools, it was noted there are frequent issues which often become difficult and time consuming when attempting to conduct daily business and maintenance activities.
The Selectmen jointly agreed there is no point in entering into negotiations with a mediator as the Town Charter is specific in granting authority to the Town Manager to determine the manner in which the responsibility for District buildings and grounds maintenance and repair shall be assumed.
It is the opinion of the Board of Selectmen, the Memorandum of Understanding as developed in October of 2008 is a suitable document to implement the Consolidation Plan for the maintenance and repair of the Mashpee School buildings and grounds.
With regards to the Town of Mashpee DPW and the current maintenance and repair assumptions of the school buildings, it was disclosed the activities are well documented and a cost savings has been realized. It was also noted that more Massachusetts towns are taking over the maintenance and repair of school buildings to control and offset expenses.
LIAISION REPORTS:
Library: A February dinner/dance is planned for the 24th at The Christ the King Church.
Cape Cod Water Collaborative: Presently working with DEP regarding settlement.
Schools/Recycling: A Mashpee High School student has taken on the initiative to improve recycling at the high school for her senior project. By adding more bins in the cafeteria, and signage, recycling has increased. It was reported another student is working on compost recycling in the school kitchen. Selectman Richardson recently gave a presentation to the high school students with respect to recycling.
LIAISON REPORTS:
MMA Conference: Several Selectmen members attended the annual MMA Conference in Boston last week. The program was informative and well attended. Items of interest include the updated Open Meeting Law, Code of Conduct, and telecommunication rules regarding board/committee members calling in from a remote location.
Town Counsel Seminar: Town Counsel is expected to conduct a seminar on the new regulations to further define changes to the Open Meeting Law.
Adjournment:
Motion made by Selectman Richardson to adjourn at 7:05 p.m.
The Board will enter into Executive Session at this time for the purpose of discussing contract negotiations. The Board may reconvene to Open Session.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
Board of Selectmen
Minutes
January 23, 2012
Meeting re-convened: 7:28 p.m.
It was disclosed there was no decision rendered with regards to contract negotiations.
Adjournment:
Motion made by Selectman Richardson to adjourn at 7:29 p.m.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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